Payment, Receipt or Journal Voucher — Which One Should I Use?
The questions we get most about vouchers, answered with real shop examples.
Q: I paid this month's shop rent in cash. Which voucher?
A: A Payment Voucher (Accounts → Payment Voucher). Money went out. Debit rent expense, credit cash — ManagerBhai does the entry once you choose the rent account and the cash account.
Q: A customer paid Rs 50,000 by bank transfer against two invoices.
A: A Bank Receipt (Banking → Bank Receipts), selecting the customer and allocating the amount against both invoices. If one payment settles many invoices, Sales → Voucher Settlement makes allocation faster.
Q: I need to record this month's depreciation.
A: If the asset is registered under Accounts → Assets, just run Asset Depreciation. Otherwise use a Journal Voucher — no cash moved.
Q: My accountant posted an expense to the wrong account.
A: Edit the original entry if the period is still open (and your permissions allow). If the period is closed, pass a Journal Voucher moving the amount from the wrong account to the right one.
Q: Cash went from my shop drawer into the bank.
A: That is a Transfer (Banking → Transfers), not a payment or a receipt — your money only changed place.
Q: Can I print vouchers?
A: Yes. Open any voucher and click Print, or press Ctrl+Shift+P on the view page.
Quick reference
| Situation | Use |
|---|---|
| Cash going out | Payment Voucher |
| Cash coming in | Receipt Voucher |
| Bank payment / receipt | Bank Payments / Bank Receipts |
| Between your own accounts | Transfers |
| No cash moves (adjustment) | Journal Voucher |